Recording your DD214 in your local Clerk's Office assures that a copy will be available for you or your family in the event your original is lost or destroyed. Veterans are always encouraged to file in their county of residence. We will gladly record your DD214 and/or Discharge Papers at no cost to you, OCGA 15-6-78(a), there is also no charge for certified copies. The same service will be provided to your next of kin.

Military Discharge Records are those documents issued upon the discharge of members of the armed services from any branch of service. Records eligible for recording are the Discharge Certificate, copy 4 of the DD Form 214, any copy of DD form 214 with a raised seal, or the United States National Archives Form 10308 per OCGA 15-6-72(a).

Military Discharge Records are not subject to the open records act for a period of 50 years from the date of filing. Upon presentation of proper identification, only the following persons shall have access to the records during the 50-year period: OCGA 15-6-72(c):

1. The person who is the subject of the record
2. The spouse or next of kin of the person who is the subject of record.
3. A person named in an appropriate power of atorney executed by the person who is the subject of record.
4. The administrator, executor, guardian, or legal representative of the person who is the subject of record.
5. An attorney for any person specified in subsections (1) through (4) of this paragraph.

To be filed, the record must be one or more of the following: OCGA 15-6-72 (a):

1. An original military discharge certificate
2. A copy 4 of DD Form 214 issued by the United States Government
3. Any copy of DD Form 214 with a raised seal issued by the United States National Personnel Records Center
4. A United States National Archives Form 13038

• Affidavit to View or Copy Military Discharge Records